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- Type an official letter representing the team/club addressing to the director and the reason for which the vehicle has to come inside the institute. (provide with the vehicle and agencies/travels information if possible)
- Get it signed from the president of the club/head of the team/chairperson.
- Report to the security office and get the letter signed from the security officer.
- They will intimate the securities with a separate copy of the letter along with the information regarding the reason for the vehicle to come inside the campus.
- When the vehicles enter, they will be asked to put an entry in the register during which the concerned student can accompany and provide help to the drivers.